USEFUL PHRASES FOR YOUR EMAILS

1) GETTING OFF THE GROUND

Dear Madam: / Dear Sir: / Dear Mrs. Anne Lavigne: / Dear Ms. Lavigne: / Dear Mr. Gruber: / Dear Sir or Madam: / Dear co-worker: / Dear colleague: / Dear counterpart: / Dear Customer: / Dear Human Resources Director: / Dear Personnel Manager: / Dear Sales Director: / To whom it may concern: / Hello Julia: / Hello John: / Hi Julia: / Hi John: / Howdy Julia: / Howdy John:

2) OPENING LINES

I'm writing to inquire about ... / I hope this email finds you well / I hope you are doing well / I hope you're well / I hope everything is going your way / First of all, let me first congratulate you on your amazing sales campaign for the new product / First off, I would like to raise a glass to your success regarding the launch of your new product / First and foremost, I would like to extend my sincere congratulations to my entire team who worked tirelessly to achieve this incredible result / I would like to follow up on ... / Hope you're doing great! / I wanted to ask you about ... / Just wanted to check in about ... 

3) MAKING A REQUEST

Could you please sell ...? / I would appreciate if you could sell ... / Would it be possible to sell ...? / Can you sell ...? / Can you help me with the sale of ...? / Can you help me sell ... / Do you mind selling ...? / Does it bother you to sell ...? / Don't bother selling ... / How about selling the product to a wholesaler? / What if you sold the product to a retailer / I would be grateful if you could sell the product to a retailer / Would you be kind enough to sell the product to a wholesaler? 

4) GIVING INFORMATION 

I would like to inform you that ... / Kindly note that ... / Please be advised that ... / FYI (For Your Information) I wanted to let you know that ... / Just a quick update ... / I would like to draw your attention to the fact that ... / Please note that ... / Please keep in mind that ... / As you well know, we have decided to go global, so we will need full product availability / We will keep the communication channels open to avoid any problems / We will provide you with the information you need in a timely manner

5) APOLOGIZING 

I regret to inform you that ... / I sincerely apologize for ... / Please accept my apologies for ... / My apologies for not being up to par / My sincere apologies on behalf of my team for missing the deadline / We are deeply sorry that we delivered the wrong product to you / Sorry for the incident / My apologies for any inconvenience / Sorry for the inconvenience / I feel embarrassed by the trouble you have suffered / We will compensate you for the expenses you have incurred 

6) REQUESTING INFORMATION OR HELP

Could you kindly clarify ... / I am contacting you to request information regarding ... / I would appreciate it if you could provide details about ... / I would be grateful if you could assist me with ... / Can you fill me in on ...? / Just a quick question about ... / Would you mind helping me with ...? / Can I ask for your help with something? / I would like more information about ... / Can you give me the heads-up concerning the last meeting?

7) RESPONDING TO A REQUEST

I am happy to provide the requested information / Please find the details attached / Thank you for reaching out / Let me know if you need any further clarification / I have looked into your request and here's what I found / Hope this helps! / Let me know if you need anything else / No problem, I've attached the details / Sure! Here's what you need

8) FOLLOWING UP 

Any updates on this? / Could you please confirm if you have received my email? / I am following up on my previous email regarding ... / I would appreciate any updates you can provide on this matter / Just checking in to see if you got my last email / Wanted to follow up on my request - Let me know! 

9) APOLOGIZING FOR A MISTAKE OR DELAY

Hope this didn't cause any trouble / My bad - I completely missed this / I sincerely apologize for the delay in responding / I regret any inconvenience this may have caused / Please accept my apologies for the oversight / Sorry for the delay! / Sorry for the mishandling of the goods during delivery / Been swamped, just getting back to you now / I apologize for the delay in getting back to you / I regret the late response and appreciate your patience / My apologies for not replying sooner / Sorry for my late reply / Oops, just saw this! / Sorry I didn't respond to your email in a timely manner

10) SCHEDULING A MEETING

Are you free to chat this week? / Could we arrange a time to connect at your convenience? / How about a meeting on Wednesday at 3pm? / I would like to schedule a meeting to discuss / Please let me know your available time slot for a meeting next week / Let's set up a quick call regarding ... / When is it good for you? / When is it right for you?/ Sounds good to me!

11) PROVIDING AN UPDATE

Here's the latest on ... / I am pleased to inform you that ... / I would like to update you on the progress of ... / Just letting you know that ... / Please note that we have made significant progress on ... / Quick update: things are moving along well!

12) EXPRESSING GRATITUDE

I sincerely appreciate your assistance with ... / Thank you for your prompt response / I am grateful for your time and effort on this matter / I truly appreciate your support / Huge thanks for your help / Really appreciate it / Thanks a ton for helping out / Thanks so much for getting back to me

13) CONFIRMING RECEIPT OF AN EMAIL OR DOCUMENT

I confirm that I have received your email / I confirm that I have received your document / Thank you for sending this over! / I have received it! / I appreciate the information and will review it shortly / Got it, thanks! / Thanks, I'll take a look

14) MAKING A SUGGESTION OR RECOMMENDATION

I would suggest that we ... / May I recommend ...? / It might be beneficial to consider ... / I propose that we move forward with ... / How about we sent an email to ... / Maybe we could try ...? / I think it would be great if we could ...? / What do you think about ...? 

15) SIGNING-OFF

Hope to hear from you soon / I appreciate you time and look forward to your response / Let me know what you think! / Please let me know if you require any further assistance / Thank you for your cooperation and consideration / Thanks in advance for your help / I look forward to your response / I can't wait for your response / Please let me know if you need further information / Thank you for your time and assistance / Let me know what you think / Best regards / Sincerely / Yours sincerely / Take care of yourself! / Mind how you go! / Thanks a million times / A zillion thanks / Thanks for everything